There are many different meetings and discussions which can benefit from being recorded, and doing this can be very useful for a number of reasons.
One of the main benefits of this is the fact that you can send audio files, and even video files to companies that offer transcription services. This article will outline the types of meetings which business and various industries of work can benefit from, as well as discuss the ways in which transcription services can help with these benefits.
Meetings Within The Business Industry:
Business meetings and conversations regarding how a business is running, and how it wants to operate moving forward is one example where capturing the conversation on audio is very beneficial. This is due to the fact that it creates a file that can be referred back to by anyone within the business, as well as anyone joining in the future. This is also particularly beneficial if a member of the team is unexpectedly absent from a meeting due to illness.
These audio files can also be sent, and accessed by each necessary member of the team so that they can refer back to what was said, whenever they may need to.
Another main reason as to why businesses record different discussions is for the purpose of training. This can save team members a lot of time going through training material, when they can provide past scenarios for new employees to refer back to.
This also can be useful when it comes to recording phone calls, as it not only allows employers to present the types of phone calls the business receives and deals with. It can also train them to provide the correct responses to questions they may be asked.
Meetings Within The Legal Industry:
The legal industry is one of the industries where lots of discussions and meetings are recorded as audio, and sometimes even video files. These files are crucial for any case, and building up the evidence needed to come to a verdict.
The conversations within the legal industry which are recorded include hearings, witness statements, interrogations, and even 911 calls. The audio files of these discussions is the most accurate type of evidence as it shows directly what was said. The use of audio also shows how the words are being said, which means you can analyse the way in which the person is speaking. You can tell if someone is being compassionate or even sarcastic by the tone of their voice.
In a lot of court cases, any audio files that can hold value to the case are often played for the members of the jury. This provides information which can help them come to a verdict.
What Is A Transcription Service And Why Are They Useful?
A transcription service is an audio typing service. This service is used throughout many services for many different reasons. Transcription services have the ability to provide highly accurately typed out documents of any audio or video file. And these files are very useful.
Depending on the job at hand, and the industry the job is required within, a fully trained transcriptionist with knowledge in that industry will be assigned to carry out the transcription process. It is really important that the transcriptionist has knowledge in the industry the audio file has come from to assure that the result is 100% accurate. For example someone who understands the language used within the medical industry will have an easier job of transcribing audio that mentions different medical treatments and medications.
The documents of text that are the outcomes of transcribed audio and video files are a lot more convenient, as well as a lot safer to store.
The fact that you can take notes and highlight important aspects of the conversation on a hard copy removes the need to keep replaying the audio over and over again. You can also look over the document anywhere, without the requirement of having headphones to hand. This is great if you are working in a public place.
To Summarise:
Overall there are many benefits which recording important meetings and conversations can have. This includes businesses being able to refer back to what has been said, as well as providing the information to people who were not present at the time the conversation was held. It also opens you to options further down the line.
As well as this having audio copies of these conversations gives you the opportunity to have these files transcribed to text, if it is required at a later date. Even if this is not something that is required at the time, or something you do not think you will need. Having the opportunity to do this is beneficial.
